Western Province Professional Rugby (Pty) Limited (“WP Rugby“, “we” or “our“) believes in using data obtained via our digital platform in a manner that is fair, transparent and in accordance with applicable data protection laws in South Africa.
Introduction and scope
1.1 WP Rugby is committed to protecting and respecting Your privacy. We strive to ensure that our use of Your Personal Information is lawful, reasonable, and relevant to our activities.
3.1 “Personal Information” refers to personal information about an identifiable person (natural and juristic persons). Your Personal Information may include Your name and surname, age and contact details (eg your home address, postal address, email address or phone number). Other information which might be Personal Information may include:
3.1.1 “device and device event information“: We may collect information such as Your IP address, unique device identifier, the nature of the Access Device which You used to access the Website, the geographic location from which You accessed our site, operating system type and version, system activity, and crashes;
3.1.2 “log information“: When You use the Website, we may automatically collect and store certain information in server logs when You access the Website, which may include Your site activity information, such as details of how, when and for how long You accessed the Website, what links You went to, the amount of content viewed and the order of that Content and the amount of time spent on the Website;
3.1.3 “profile information“: We may collect and Process information and usage data per profile to make targeted recommendations to that profile when logged in to and using the Website; and
3.1.4 “location information“: We may use various technologies to determine Your actual location, such as geographical data from Your Access Device (which is usually based on the GPS or IP location).
3.2 Personal Information does not include information that has been de-identified to the extent that it cannot be re-identified again.
3.3 If You are below the age of 18, You may still access and use the Website and our services with the consent and under the supervision of Your legal guardian(s). We will not knowingly collect information from persons under 18 without the requisite consent to do so.
4.1 In addition to paragraph 5 and 6 below, Personal Information may be Processed by WP Rugby in several ways, including, when:
4.1.1 You register as a subscriber of WP Rugby’s online community, including where applicable on Our social media platforms;
4.1.2 You access, use, refer to, view and/or make use of the Website or services available through the Website;
4.1.3 You purchase merchandise or tickets on the Website;
4.1.4 You submit Your Personal Information to us for any other reason; and 4.1.5 You contact us, by email or telephonically or otherwise, with any queries.
5.1 We may collect Your Personal Information in two ways, namely:
5.1.1 actively from You; and
5.1.2 passively from Your Access Device when You use the Website.
5.2 Active collection from you
5.2.1 We may require You to submit certain information in order for You to become a subscriber or to purchase merchandise or tickets from the Website. In addition, we may collect Personal Information from You by asking You specific questions and by permitting You to communicate directly with WP Rugby, for example via email, feedback forms, telephone and site comments.
5.2.2 If You contact us, we may keep a record of that correspondence. 5.2.3 The information we may actively collect from You may include Your:
126.96.36.199 identifying information (eg your name, surname, unique identifier, date of birth and physical location);
188.8.131.52 contact details (eg email address and phone number); and
184.108.40.206 any other information which we may request from You, and which You provide, from time to time.
5.3 Passive collection from Your Access Device
5.3.1 Whilst a User may visit the Website without providing any Personal Information, WP Rugby passively collects some of Your Personal Information from the Access Device which You use to access and navigate through the Website, using various technological means, for instance, using server logs to collect and maintain log information.
5.3.2 The Website utilises first and third-party cookies. This enables us to improve the User’s experience on the Website through various means, such as storing preferences (like keeping a User logged in) or determining aggregate usage behaviour (time on site, number of pages viewed etc.) through web analytics tools like Google Analytics.
5.3.3 A cookie is a small piece of data (an alphanumeric identifier) which our computer system transfers to Your Access Device through Your web browser when You visit the Website and which is stored in Your web browser. When You visit the Website again, the cookie allows the site to recognise Your browser. Cookies may store User preferences and other information.
5.3.5 The information which we may passively collect from Your Access Device may include Your identifying information, contact details, device and device event information, site activity information, log information, telephony log information, location information and any other information which You permit us, from time to time, to passively collect from Your Access Device.
6.1 We use the information we collect to provide, maintain, and improve the Website, for several important legitimate interests including to provide current content and services, and to protect us, our services and our Users. We constantly strive to improve the Users’ experience, and so we also use the information we collect in order to offer You information and content which is more appropriately tailored for You as far as reasonably possible.
6.2 We may use Your Personal Information:
6.2.1 to retain and make available to You, information on the Website;
6.2.2 to create Your subscription and User account and ensure that it doesn’t duplicate an existing subscription and User account on the Website;
6.2.3 as a subscriber, to send You notifications, newsletters. special offers, ticketing information and information about competitions;
6.2.4 as a registered User, to authenticate Your identity and payment when You purchase merchandise and tickets on the Website;
6.2.5 to maintain and update our customer or potential customer, databases; 6.2.6 to maintain and update our subscriber or potential subscriber, databases; 6.2.7 to fulfil Your requests for certain services;
6.2.8 to diagnose and deal with technical issues and User support queries and other User queries, such as problems with our server, determine the optimal and fastest route for Your Access Device to use in connecting with the Website, and administer, maintain and secure the Website;
6.2.10 to conduct market research surveys, product research and development;
6.2.11 to provide You with the latest information about our services, provided You have agreed to receive such information;
6.2.12 to communicate with You;
6.2.13 to compile non-personal statistical information about browsing habits, click patterns and access to the Website;
6.2.14 to improve the Website, analyse trends and administer the Website, including requesting feedback on content, services and products, address any issues and liaise with Users in that regard;
6.2.15 to keep a record of our communications with You and Your communications with us;
6.2.16 to fulfil any contractual obligations we may have to You or any third party;
6.2.17 to improve User experience and the overall quality of our services;
6.2.18 to, as far as possible, tailor information and/or content for You to ensure that it is presented in the most effective manner for You and for Your Access Device;
6.2.20 to compile and use statistical information about You and other Users and their access to and use of the Website, browsing habits, click-patterns, preferences, and demographics which we may use to develop, provide and improve the Website, including, recommendations to Users and tailoring information for users;
6.2.21 to compile, use, disclose and trade with non-personal statistical information about our Users and their access to and use of the Website, browsing habits, click patterns, preferences, demographics which we may use to develop, provide and improve the Website and our products and services, including targeted advertising to user groups. Please note that the information referred to in this paragraph 6.2.21 is aggregate information about our Users which has de-identified Personal Information such that it cannot be linked back to identify You;
6.2.22 for security, administrative and legal purposes;
6.2.23 for customer relations; and
6.2.24 other activities and/or purposes which are lawful, reasonable and adequate, relevant and not excessive in relation to provision of content, services and/or the Website, our union activities or such other purpose for which it was collected.
6.3 We will get Your permission before collecting or using Your Personal Information for any other purpose.
Only Your email address, name and surname, contact details and such other information as we specify from time to time, constitutes compulsory information. All other information is optional. If You do not agree to share compulsory information with us, then You will not be able to make full use of the features that are offered to Users, which include, purchasing merchandise and tickets on the Website. If You do not agree to share Your optional information with us, then You might not be able to enjoy all of the features and functionality on the Website.
In the paragraph above, You agree and accept that there is certain compulsory information You must provide us with if You want to enjoy all of the features and functionality on the Website. If You decide not to provide us with such compulsory information, You agree that we may limit certain features and functionality on the Website.
8.2 You expressly agree and consent that Your Personal Information may be shared under the following circumstances:
8.2.1 to our employees, service providers, contractors, commercial partners, dealers and agents if and to the extent that they need to know that information in order to Process it for us and/or to provide services to us, such as hosting, development and
administration, technical support and other support services or for data analytical purposes in order to develop, provide and improve the products and services that may be offered to You, and/or to perform functions on our behalf such as delivering packages, processing ticket purchases and credit card payments. We will authorise any information Processing done by a third party on our behalf by entering into written agreements with those third parties governing our relationship with them and containing confidentiality and non-disclosure provisions. Such persons may be disciplined, their contracts terminated or other appropriate action taken if they fail to meet their obligations;
8.2.2 in order to protect our rights, property or safety or that of our customers, employees, contractors, commercial partners, dealers and agents and any other third party;
8.2.3 in order to mitigate any actual or reasonably perceived risk to us, our customers, employees, commercial partners, service providers, contractors, agents or any other third party;
8.2.4 to governmental agencies, exchanges and other regulatory or self-regulatory bodies if we are required to do so by law or if we reasonably believe that such action is necessary:
220.127.116.11 to comply with the law or with any legal process;
18.104.22.168 to protect and defend the rights, property or safety of us, our affiliates or our customers, employees, contractors and agents or any third party;
22.214.171.124 to detect, prevent or deal with actual or alleged fraud, security or technical issues or the abuse, misuse or unauthorised use of our site and/or
126.96.36.199 to protect the rights, property or safety of members of the public (if You provide false or deceptive information about yourself or misrepresent yourself
as being someone else, we may proactively disclose such information to the
appropriate regulatory bodies and/or commercial entities).
8.3 We may use Your Personal Information to compile profiles for statistical purposes and may freely trade with such profiles and statistical data, provided that the profiles or statistical data cannot be linked back to You.
8.4 We will get Your permission before disclosing Your Personal Information to any third party for any other purpose.
9.1 We store Your Personal Information:
9.1.1 on our servers; or
9.1.2 on the servers of our third party service providers, such as IT systems or hosting service providers. In this event, we will ensure that we have entered into written contracts that require such third party service providers to secure the integrity and confidentiality of Personal Information in its possession by taking appropriate, reasonable technical and organisational measures.
9.2 From time to time, WP Rugby and its service providers may need to transfer to and/or store Your Personal Information on servers in a jurisdiction other than where it was collected, and we hereby notify You, and You acknowledge, that such jurisdiction may not have comparable data protection legislation.
9.3 If the jurisdiction to which Personal Information is transferred does not have laws which provide for the protection of Personal Information in a manner which is at least similar to the protections afforded under South African law, we will take reasonably practicable steps to ensure that Your Personal Information is adequately protected in that jurisdiction.
10.1 We take appropriate reasonable technical and organisational measures to secure the integrity of Personal Information, using accepted technological standards to prevent unauthorised access to or disclosure of Your Personal Information, and protect Your Personal Information from misuse, loss, alteration or destruction.
10.2 We also create a back-up of Your Personal Information for operational and safety purposes.
10.3 Even by taking the above measures when Processing Personal Information, we do not guarantee that Your Personal Information is 100% secure. Subject to the provisions of this clause 10.3, as far as the law allows, we will not be liable for any loss, claim and/or damage arising from any unauthorised access, disclosure, misuse, loss, alteration or destruction of Your Personal Information.
In this paragraph, You acknowledge that You know and You accept that technology is not absolutely secure and there is a risk that Your Personal Information will not be secure when Processed by means of technology. We do not promise that we can keep Your Personal Information completely secure. You will not be able to take action against us if You suffer losses or damages in these circumstances.
11.1 We may keep Personal Information for as long as You continue to access and use the Website, content, services and/or purchase or subscribe to any features available on or through the Website or for as long as reasonably necessary or until You contact us and ask us to destroy the retained information.
11.2.1 we are required by law, a code of conduct or a contract with You to keep it; 11.2.2 we reasonably need it for lawful purposes related to our functions and activities; 11.2.3 we reasonably need it for evidentiary purposes;
11.2.4 You agree to us keeping it for a specified further period; and/or 11.2.5 it is permitted by law.
12.1 Where required by law, we take reasonable steps to ensure that Your Personal Information is accurate, complete, not misleading, and up to date.
12.2 We also acknowledge that You have the right to access to, and the right to rectify, Your Personal Information, and the right to object to the Processing of Your Personal Information in certain circumstances. We hereby notify You of Your rights in this regard.
12.3 You must let us know if any information we have about You is incorrect, incomplete, misleading or out of date, by notifying us at the contact details set out at the end of this Policy. If You have already registered as a subscriber or created a User account on the Website, You can at a later stage modify some of the Personal Information You have included in Your profile by logging in and accessing the account created by You on the Website.
12.4 Where required by law, we will take reasonable steps to correct or update the relevant information accordingly, having regard to the purpose for which the information was collected or used.
14.1 When You register as a subscriber, You may receive marketing communications from us.
14.2 You may refuse to accept, require us to discontinue, or pre-emptively block any approach or communications from us if that approach or communication is primarily for the purpose of direct marketing (“direct marketing communications“).
14.3 You may opt out of receiving direct marketing communications from us at any time by requesting us (in any manner, whether telephonically, electronically, in writing or in person) to desist from initiating any direct marketing to You.
14.4 You may, in terms of the Consumer Protection Act 68 of 2008 (the “Consumer Protection Act“), register a pre-emptive block against direct marketing communications. If You do so, we will not send You direct marketing communications unless You have expressly requested or consented to receiving direct marketing communications from us.
15.1 To the extent allowed by law, we are not responsible for the privacy practices of a third party site to which there may be a link on the Website, or for any claims, loss or damage arising from these.
We are not liable if You suffer losses or damages when visiting third party websites by following a link to that website from the Website. You accept that there may be risks when You use such third party websites, and You do so at Your own risk.
16.1 People have different privacy concerns. Our goal is to be clear about what information we collect so that You can make meaningful choices about what You make available. For example, You may:
16.1.1 set Your browser to block all cookies, including cookies associated with our services, or to indicate when a cookie is being sent by us;
16.1.2 request us to indicate what Personal Information of Yours we have on our systems;
16.1.3 request us to correct or update Your Personal Information or to destroy or delete Your Personal Information (subject to paragraph 11);
16.1.4 object to any unlawful Processing of Your Personal Information;
16.1.5 request that Your Personal Information is deleted if it is no longer required for the purposes for which it was collected or required by us in terms of any applicable law, subject to paragraph 11; or
16.1.6 refuse the Processing of Your Personal Information for direct marketing purposes (see paragraph 14).
16.2 As far as the law allows, we may charge a fee for attending to any of Your requests above and may also refuse to carry out any of Your requests in whole or in part.
17.2.1 does or purports to limit or exempt us from any liability (including, without limitation, for any loss directly or indirectly attributable to our gross negligence or wilful default or that of any other person acting for or controlled by us) to the extent that the law does not allow such a limitation or exemption;
17.2.2 requires You to assume risk or liability for the kind of liability or loss, to the extent that the law does not allow such an assumption of risk or liability; or
18.1 This Website is controlled, operated and administered by WP Rugby from its offices within the Republic of South Africa. Access to the Website from territories or countries where the content or purchase of the products or services sold on the Website is illegal is prohibited. The User may not use this Website in violation of South African export laws and regulations. If the User accesses this Website from locations outside of South Africa, that User is responsible for compliance with all local laws.
18.2 The provisions of this Policy shall be governed by the laws of the Republic of South Africa, and the User consents to the jurisdiction of the Western Cape High Court in the event of any dispute and/or challenge thereof.
20.2 This Website is run by Western Province Professional Rugby (Pty) Limited based in South Africa at:
Newlands Rugby Stadium, Boundary Road, Newlands, Cape Town, South Africa
20.3 You have a right to lodge a complaint to the Information Regulator (email@example.com) for any contravention of POPIA.